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Tubakunde Trust, Tubakunde Project and Excel School

Musanze, Rwanda

Tubakunde Trust
Tubakunde Project
Excel School
Rwanda

Privacy Policy

Privacy Policy

THE TUBAKUNDE TRUST - PRIVACY POLICY

The Tubakunde Trust (the Trust) has adopted this Privacy Policy as it recognises the right of people to keep their personal information private. This Privacy Policy covers the Trust’s use of personally identifiable information that you provide and The Trust collects or holds.

DATA PROTECTION

This policy explains how the Trust and its website comply with the DPA (Data Protection Act) and the General Data Protection Regulation (GDPR) which comes into effect on 28 May 2018.

By providing your personal details you agree to allow the Trust to contact you by mail, email, telephone or SMS text message in connection with its charitable purposes, either on the basis of the consents you have given or for its legitimate interests in accordance with current data protection regulations.

HOW THE TRUST COLLECTS INFORMATION ABOUT YOU

The Trust collects personal information each time you are in contact with it. For example, when you:

    -    provide your contact details, in writing, electronically or orally, to Trustees or volunteers;
 
    -    make a donation, by completion of GiftAid forms
 
    -    when you participate in Trust activities;
 
    -    communicate with the Trust by means such as email, letter, telephone.

Sensitive Personal Information: The Trust does not hold any such information.

The Trust website, www.tubakunde.org, does not request or require personal data to be entered. Any on-line fundraising on behalf of The Tubakunde Trust is carried out independently by dedicated fundraising organisations so please look at the privacy policies on these third-party sites before supplying personal data, the Trust cannot be held responsible for these sites.

HOW THE TRUST USES YOUR INFORMATION

The Trust will use the personal information it collects for the purpose disclosed at the time of collection, or otherwise as set out in this Privacy Policy. The Trust will not use your personal information for any other purpose without first seeking your consent, unless authorised or required by law. Generally, The Trust will only use and disclose your personal information as follows:

    -    to keep you informed by text and/or email as to Trust activities;
 
    -    to establish and maintain your involvement with the Trust, events you have attended, what areas and
         activities of the Trust you have supported, record and acknowledge any donation, to provide products you
         have requested;
 
    -    to answer an inquiry or request for further information or complaint about the Trust, its services, activities
         and events;
 
    -    for promotion of products or sponsorships;
 
    -    to assist the Trustees and Administrator/Treasurer with management of issues relating to the Trust.

WHO SEES YOUR INFORMATION

The information you provide to the Trust will be held on one computer, a hard drive back up and as paper files at the Trust registered address. The Trust does not share information with third parties other than its professional and legal advisors, currently Independent Examiners Ltd. (also retained to make GiftAid claims and audit accounts) and the Trust’s bank, currently Barclays. Where details are shared The Trust checks there are confidentiality arrangements in place that restrict the use of your information to the purpose for which it is provided and ensure it is stored securely and kept no longer than necessary.

The Trust does not ask for nor store financial details (bank account identifiers, credit or debit card numbers) nor does The Trust pass any financial information to third parties, except where it is legally required to do so, to assist fraud reduction, or to provide a service requested and minimise credit risks.

You can change the way The Trust contacts you, the kind of material it sends you, or unsubscribe from regular emails or texts at any time by contacting the Trust Administrator using the contact details below.

ACCESS TO YOUR INFORMATION

You can request access to the personal information that the Trust holds about you by contacting the Trust’s Administrator. The Trust will provide you with access to your personal information unless it is legally authorised to refuse your request.

If you wish to change personal information that is out of date or inaccurate at any time please contact the Administrator. The Trust will take reasonable steps to correct any of your information which is inaccurate, incomplete or out of date. If you wish to have your personal information deleted please let the Trust know and it will delete that information wherever practicable.

The Trust may refuse your request to access, amend or delete your personal information in certain circumstances. If so, you will be provided with a reason for the decision and, in the case of amendment, The Trust will note with your personal information that you have disputed its accuracy.

SECURITY

The Trust will take reasonable steps to keep secure any personal information, which it holds and to keep this information accurate and up to date. Personal information, held electronically, is password protected and encrypted. Paper records are kept in a locked facility.

The Internet is not a secure method of transmitting information. Accordingly, the Trust cannot accept responsibility for the security of information sent to or received from it over the Internet or for any unauthorised access or use of that information. The Trust takes seriously security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. Your information will be held for a reasonable period or as long as the law requires or permits.

THE WEBSITE LINKS AND COOKIES POLICY

The Trust’s website does not use cookies, however it may include links to other websites. Links provided by the Trust are for your convenience to provide further information.

Please look at the cookie and privacy policies on these third-party sites. Users should note they click on external links at their own risk.

CHANGES TO THIS POLICY

The Trust may amend this Privacy Policy from time to time to ensure compliance with changes or amendments to the law. Any amended version will be available on the Trust website at www.tubakunde.org. The Trust suggests that you visit the website regularly to keep up to date with any changes.

CONTACT DETAILS

If you would like any further information, or have any queries, problems or complaints relating to the Trust’s Privacy Policy or our information handling practices in general, please contact us.

April 2018
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